October 27, 2023

How To Request Your GCMS Notes On Canadian Immigration.

The Canadian immigration process can be lengthy, and waiting for a decision on your application can be frustrating. However, there is a way to gain insight into the status of your application – by requesting your Global Case Management System (GCMS) notes. In this detailed guide, we will walk you through the process of requesting GCMS notes, allowing you to access important information about your application's progress.


Step 1: Understanding GCMS Notes

GCMS notes are vital records maintained by Immigration, Refugees, and Citizenship Canada (IRCC) within their Global Case Management System. Similar to a Freedom of Information Act request in the United States, these notes provide a wealth of information about your application, including processing details, officer assessments, immigration officer notes, and other pertinent data. As an Access to Information and Privacy (ATIP) request, organizations like IRCC and the Canadian Border Services Agency (CBSA) must respond within 30 days, with potential extensions under specific circumstances.


Step 2: Assessing Your Eligibility to Submit a GCMS Note Request

To request GCMS notes, you must have an active application with IRCC and/or CBSA that has passed the R-10 completeness stage. However, submitting an ATIP request requires you to meet specific criteria. You are eligible if you are a Canadian citizen, permanent resident, or an individual residing within Canada. Applicants outside Canada can still apply for GCMS notes by using a representative who is either a Canadian citizen or permanent resident, or a corporation in Canada. The representative will submit the ATIP request on your behalf, completing the Consent for an Access to Information and Personal Information Request form.


Step 3: Timing Your GCMS Note Request

While you can technically request your GCMS notes at any stage of the waiting process, it is recommended to wait until your application has passed the R-10 completeness check. This stage ensures that all necessary documents outlined in the application's document checklist are included. Waiting for some time after this stage allows for more comprehensive notes to be available, offering a clearer picture of your application's progress.


Step 4: Gathering Required Information

Before submitting your request, gather all the necessary information to streamline the process. You will need details such as your full name, date of birth, address, application number, Unique Client Identifier (UCI), and any other identification numbers provided by IRCC during the application process.


Step 5: Completing the Request

Depending on whether you reside in Canada or not, there are two methods to request your GCMS notes:

  • If you reside in Canada: Submit an Access to Information and Privacy (ATIP) request directly to IRCC.
  • If you reside outside Canada: Utilize the services of a trusted immigration consultant or lawyer who can handle the request on your behalf.

You can submit your request online or by mail through official IRCC channels. Ensure that all the required information is accurately provided.


Step 6: Paying the Processing Fee (if applicable)

The fee for an ATIP request, including the GCMS note, is $5 CAD. Whether you submit your request online or by mail, include a cheque or money order for the fee amount if you are sending the request by mail.


Step 7: Awaiting the Response

Once you have submitted your request and payment, there will be a waiting period. IRCC recommends following up with the ATIP division of the department if you have not received a response within 30 days. Contact them online or by mail to inquire about the status of your request.


Step 8: Reviewing and Analyzing Your GCMS Notes

Upon receiving your GCMS notes, carefully review and analyze them. Pay attention to observations, assessments, decisions made by immigration officers, and information about the officers themselves. These notes provide valuable insights into your application's progress, helping you identify any potential issues or areas that require attention.


Step 9: Seeking Professional Advice (if needed)

If you encounter complex information or have concerns about the content of your GCMS notes, it is advisable to seek professional advice from an immigration consultant or lawyer. They can accurately interpret the notes and provide guidance on your next steps.


Bottom Line

Requesting your GCMS notes is an important step in understanding the progress of your Canadian immigration application. By following the steps outlined in this guide, you can gain valuable insights and make informed decisions about your next course of action. Remember, seeking professional advice is always a prudent option when dealing with complex information or concerns regarding your application.


Discover Pelican Migration Consultants: Your Path to a Smooth Relocation

Planning to start a new life in a different country? Let Pelican Migration Consultants be your trusted partner in navigating the complexities of immigration. Our experienced team specializes in tailored migration solutions for individuals, families, and businesses worldwide. With expert guidance, personalized services, and a global reach, we ensure a stress-free and seamless relocation experience. Contact us today and let us make your migration dreams a reality.